The aim of this statement is to tell you how we use any personal data we collect about you through our Enrolment form. Please read it carefully before you proceed.
This policy covers the websites operated by Steppin Out Stars of Tomorrow.
We comply with data protection legislation such as the Data Protection Act 1998. This regulates the processing of personal data relating to you and grants you various rights in respect of your personal data. We’d like to reassure you that any personal data you give us will be treated in complete confidence.
WHAT INFORMATION DO WE COLLECT?
PARENTS AND STUDENTS
If you wish to enrol a student with Steppin Out, we will collect the following personal data: parent or guardian’s name; contact and address details; relationship to the student; emergency contact numbers; name, age, gender and date of birth of student; and any medical conditions the student has. If the student is over 16 years of age, please ensure that you have their permission to share these details with us.
Steppin Out will take photographs and film footage of students during class time for use in marketing and publicity material (both online and offline). But if you do not wish for your child to be photographed/filmed please let the School Principal know in writing and also tick the opt out box on our Enrolment Form.
If you wish to contact us for other purposes, we will ask for your contact details, so we can respond to your queries.
HOW WILL INFORMATION ABOUT YOU BE USED AND SHARED?
The information we collect allows us to:
• To provide detailed information on our classes
• Provide customer services;
• To allow us to meet the legal, regulatory and compliance requirements including the administration of Steppin Out’s statutory obligations relating to children in performance laws.
• Communicate with you;
• Provide you with information about our products and services which may be of interest to you from time to time.
We WILL NOT share your personal data with any other companies or organisations.
We may employ the services of a third party to help us in certain areas, such as website hosting, support and maintenance, and child protection issues. In some cases, the third party may receive your information. However, we will always control and be responsible for the use of your information.
We may also disclose your personal data when we believe this is required by law, to enforce or comply our terms and conditions or to protect the rights, property, safety of Steppin Out Stars of Tomorrow, our customers or others.
From time to time, Steppin Out Stars of Tomorrow and its Principal may wish to provide you with information about our products and services (including by email) which may be of interest to you.
If you do not wish to receive such information, please tick the box on the enrolment form or contact firstname.lastname@example.org to unsubscribe at any time, by putting ‘OPT OUT’ in the subject line.
We have implemented reasonable technical and organisational measures designed to secure your personal data from accidental loss and from unauthorised access, use, alteration or disclosure. However, the Internet is an open system and we cannot guarantee that unauthorised third parties will never be able to defeat those measures or use your personal data for improper purposes.
IF THE BUSINESS IS SOLD
If the business is sold or integrated with another business, your details will be disclosed to our advisers and any prospective purchaser’s adviser and will be passed to the new owners of the business.
HOW TO CONTACT US
You are entitled to see the information held about you. You may review, correct, update or change your personal data at any time.
If you have any other questions about this policy or your personal data, please contact us on email@example.com
STEPPIN OUT STARS OF TOMORROW LLP
CHILD PROTECTION POLICY
Child abuse, particularly sexual abuse, can arouse strong emotions in those facing such a situation. It is important to understand these feelings and not allow them to interfere with your judgement about any action to take. Abuse can occur within many situations including the home, school and activity environment. Some individuals will actively seek employment or voluntary work with young people in order to harm them. Steppin Out contracted employees and or/freelance workers have regular contact with young people and could be an important link to identifying cases where a young person needs protection. All suspicious cases of poor practice should be reported following the guidelines in this document.
Steppin Out has a duty of care to safeguard all children from harm whilst participating in prepared activity. All children have a right to protection, and the needs of disabled children and others that may be particularly vulnerable must be taken into account. Steppin Out will ensure the safety and protection of all children through adherence to the child protection guidelines adopted.
Steppin Out makes provisions for children. All staff must ensure that:
• The welfare of the children is paramount;
• All children, whatever their age, culture, disability, gender, language, racial origin, religious beliefs and/or sexual identity have the right to protection from abuse;
• All suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately;
• All contracted partners and or/freelance workers (paid/unpaid) working with children have a responsibility to report their concerns to the principal.
Good Practice Guidelines
Steppin Out contracted partners and or/freelance workers (paid/unpaid) should be encouraged to demonstrate exemplary behaviour in order to protect themselves from false allegations. The following are common sense examples of how to create a positive culture and climate within good practice:
• Always working in an open environment (e.g. avoiding private or unobserved situations).
• Treating all young people/disabled equally, and with respect and dignity.
• Making activity participation fun, enjoyable and promoting fair play.
• Ensuring that if any form of manual support is required during participation in activities provided by Steppin Out, it is provided openly. Care is needed, as it is difficult to maintain hand positions when the child is constantly moving. Young people should always be consulted and their agreement gained. Some parents are becoming increasingly sensitive about manual support and their views should always be considered.
• Keeping up to date with appropriate technical skills, qualifications of which involve child interaction.
• Involving parents/carers wherever possible (e.g. for the responsibility of children changing clothing).
• Being an excellent role model – this includes not smoking/poor conduct in the school or around young people.
• Giving enthusiastic and constructive feedback during and after activities rather than negative criticism.
• Keeping a written record of any injury that occurs, along with the details of any treatment given.
Practices never to be sanctioned
• Engage in rough, physical games, including horseplay.
• Allow children to use inappropriate language unchallenged by a Steppin Out contracted employee.
• Make sexually suggestive comments to a child, even in fun.
• Reduce a child to tears as a form of control.
• Allow allegations made by a child to go unchallenged, unrecorded or not acted upon by a Steppin Out contracted employee and or/freelance worker.
• Do things of a personal nature for disabled children that they can do for themselves.
• Make contact with pupils on personal issues where the possibility of allegations may arise.
NB. It may sometimes be necessary for Steppin Out contracted partners and or/freelance workers (paid/unpaid) to do things of a personal nature for children, particularly if they are young or disabled. These tasks should only be carried out with the full understanding and consent of parents. There is a need to be responsive to a person’s reactions if a person is fully dependant on you, talk with him/her about what you are doing and give choices where possible. This is particularly so if you are involved in any dressing or undressing of outer clothing, or where there is physical contact, lifting or assisting a child to carry out particular activities. Avoid taking on the responsibility for tasks for which you are not appropriately trained.
If any of the following situations occur, you should report this immediately your principal.
• If you accidentally hurt a participant involved in any activity provided by Steppin Out If he/she seems distressed in any manner.
• If a child misunderstands or misinterprets something you have done.
Recruitment and Selecting Employees
Steppin Out recognises that anyone may have the potential to abuse children in some way and that all reasonable steps are taken to ensure unsuitable people are prevented from working with children. When undertaking pre-selection checks Steppin Out will ensure:
• All candidates to complete an application form. The application form will elect information about an applicant’s past and a self-disclosure about any criminal record.
• Consent to be obtained from an applicant to seek information from the Criminal Records Bureau if required.
• Two confidential references to be taken up and confirmed prior to employment.
• Evidence of identity (passport or driving licence with photo).
Responding to Suspicions or Allegations
It is not the responsibility of any Steppin Outs contracted partners and or/freelance worker in paid/unpaid capacity to take responsibility or to decide whether or not child abuse has taken place. However, there is a responsibility to act on any concerns through contact with the appropriate authorities by a selected body of Steppin Out if abuse is suspected.
Steppin Out will assure all contracted partners and or/freelance workers (paid/unpaid) that it will fully support and protect anyone, who in good faith reports his or her concern that a colleague is, or may be, abusing a child.
Where there is a complaint against a member of staff there will be three types of investigation:
1. A criminal investigation.
2. A child protection investigation.
3. A disciplinary or misconduct investigation.
The results of the police and child protection investigation may influence the disciplinary investigation, but not necessarily.
Action if there are concerns – Poor Practice
• If, following consideration, the allegation is clearly about poor practice; the staff member will be dealt with in a misconduct issue.
• Any suspicion that a child has been abused by a Steppin Out contracted partners and or/freelance worker (paid/unpaid) should be reported to the Principal who will take such steps as considered necessary to ensure the safety of the child in question and any other child who may be at risk. The Steppin Out Principal will refer the allegation to Social Services Dept. who may involve the Police, or go directly to the Police if out-of-hours.
• The parents/carer of the child will be contacted as soon as possible following advice from the Social Services Dept.
Every effort will be made by Steppin Out to ensure that confidentiality is maintained for all concerned. Information will be handled and disseminated on a “need to know basis” only. This includes the following people:
• The principal
• The parents/carer of the person who is alleged to have been abused.
• The person making the allegation.
• Social Services/Police.
• The alleged abuser.
* Social Service advice to be sought on whom should approach the abuser.
All information is to stored in a secure place with limited access to designated people, in line with the data protection laws (e.g. that information is accurate, regularly updated, relevant and secure).
Internal Enquiries and Suspension
• The Steppin Out Principal will make an immediate decision about whether any individual accused of abuse should be temporarily suspended pending further Police and Social Services enquiries.
• Irrespective of the findings of the Social Services or Police enquiries, the Principal will assess all individual cases to decide whether a member of staff can be reinstated and how this can be sensitively handled. In such cases the Principal will reach a decision based upon the available information which could suggest that on a balance of probability, it is more likely than not that the allegation is true. The welfare of children will always remain paramount.
Action If Bullying Is Suspected
• The same procedure is to be followed as set out in the section relating to responding to suspicions or allegations, if bullying is suspected.
Action to Help the Victim and Prevent Bullying
• Take all signs of bullying seriously.
• Investigate all allegations and take appropriate action to ensure the victim is safe. Speak with the victim and the bully(ies) separately.
• Reassure the victim that you can be trusted and will help him/her although you cannot promise to tell no one else.
• Keep records of what is said (what happened, by whom and when).
• Report any concerns to the Principal.
Action Towards Bully(ies):
• Speak to the school Principal immediately for advice & guidance.
• Inform the school Principal of the situation and action(s) taken.
• Talk with the bully(ies), explain the situation, and try to get the bully(ies) to understand the consequences of his/her behaviour. Seek an apology to the victim(s).
• The Principal may inform the bully(ies) parents.
• Impose sanctions as necessary.
• Encourage and support the bully (ies) to change behaviour.
• Keep a written record of all action(s) taken.